Original Power’s mission is to build the power, skills, capacity and collective capability of our people to genuinely self determine what happens in our communities and on country. We are a growing organisation with a base in Melbourne and staff working from home across Australia.

The Position

Reporting to the Chief of Staff and Executive Director, the Executive and Project Support Officer provides high level administrative support to the Melbourne-based executive and  operations teams  across all Original Power business functions and program areas including support for meetings, travel logistics and general assistance.  

The Executive and Project Support Officer will be comfortable working independently in a fast paced environment and will be able to adapt to the needs of the organisation. 

The role  will largely work from the Melbourne office in Gipps Street, Collingwood but on occasion may be asked to travel for organisational gatherings.

About You

You are:

• First Nations and/or strongly committed to the protection of country and justice for Aboriginal and Torres Strait Islander Peoples
• An organised, all-rounder with a background in providing administration support across teams, and you are willing and able to learn new systems
• Taking initiative is something you love to do, are good at and you are not afraid to ask questions 
• You love to organise, implement and solve administrative/systems based issues
• Someone who picks up the phone or heads over to a desk to talk through an issue or to ask a question - whatever the most efficient and effective way to communicate is at any given time
• A collaborator, with a belief in and commitment to building the power and capacity of others
• Curious and genuine, friendly and love to contribute to a generous team vibe
• A team player, who is respectful, constructive and able to build relationships with a wide range of people and stakeholders
• Robust in your personal judgement and able to work effectively in sensitive situations
• Resilient and willing to persevere to reach long term goals
• Committed to equity, diversity and inclusion
• Highly motivated and adaptable, happy to roll up your sleeves to solve a problem or help out, and are energised working with and supporting small, agile teams that are working to make a difference.

Key Responsibilities

The key responsibilities of the role include:

• Provide administrative support to the executive team  in diary and communications management, financial expenses  management,  organisation of meetings, appointments, speaking engagements, conferences and travel arrangements
• Maintain the Original Power organisational calendar and track key event and reporting dates
• Provide administrative assistance and support for all Board related matters including logistics, action items and scheduling
• Take a pro-active approach to solving problems and triaging any diary clashes, communication issues or requests for information from external stakeholders
• Ensuring external stakeholders are engaged with consistently including the management of government and non-government stakeholder meetings and briefings
• Work collaboratively with the Operations Team to ensure smooth systems, processes and working environments for the whole organisation
• Ensure solid record keeping including team whereabouts and emergency contacts
• Provide logistical support including travel and accommodation, for events and conferences.
• Provide meeting support to all program areas, including venue booking, catering, and logistics
• Collaborate on projects and events across the organisation
• Other general administrative support as required.

The responsibilities of the Executive and Project Support Officer will be wide-ranging and responsive to the needs of the Executive Director and broader executive team

Requirements and skills:

• A high level of cultural competence is required  and existing close ties with Aboriginal and Torres Strait Islander communities in areas where Original Power operates are a strong advantage.
• Experience providing high quality executive support, with attention to detail preferably in a small and/or geographically distributed organisation 
• Excellent interpersonal, verbal and written communication skills
• Aptitude and interests in problem-solving
• Excellent organisational skills, including the ability to plan and prioritise work to meet deadlines, attention to detail and to work calmly under pressure
• Cultural competencies and awareness to work effectively with a diversity of people
• Ability to work collaboratively and with a high level of flexibility both in a team and independently, in an environment with changing demands.

Qualifications + Experience

Relevant qualification and / or at least three  years' of relevant experience

Selection Criteria

Experience & Demonstrated Skills - Required

1. At least three  years' experience in a like role with ability to undertake core requirements of the role
2. Fit with organisation values and culture 
3. Ability to work collaboratively with other staff, service providers and partners
4. Highly organised and detail oriented with proven ability to work under pressure, adapt to change and deliver to tight deadlines
5. Excellent written and verbal communication skills with good attention to detail
6. Strong knowledge across the full suite of Microsoft Office applications and  Google Workspace with the ability to learn new systems and applications
7. Good level of cultural knowledge with experience working with Aboriginal and Torres Strait Islander people and organisations

Qualifications & Skills - Highly Desirable

1. Familiarity with  clean energy and self-determined protection of country work areas that are a focus of Original Power’s work
2. Experience in working remotely with the ability to manage your own time.

Interested in applying?

We are accepting expressions of interest until 11.59pm, Sunday 10 August 2025.

To express interest, please include:

• A cover letter outlining your skills, experience and interest in the role.
• Copy of your current CV.

If you have any questions about the role or Original Power, please reach out to Jade Lillie, Chief of Staff on [email protected]

To apply, submit your application through Ethical Jobs portal, or send your expression of interest to:

Wynona Karena, Operations Coordinator

Email: [email protected]

A position description attached here.

First Nations applicants are encouraged to apply.

Applications close 11.59pm, Sunday 10 August 2025.